Training and software

Event planning requires the use of a wide range of tools and platforms. Planners should familiarize themselves with each system to understand how it can best support the successful coordination of events.

System access and training

• ASURITE ID– Required to access the Special Events Registry form.
• ServiceNow – Used to submit IT support tickets.

• AirTable – Utilized for Barrett approvals, calendar management, and project tracking.

   

• Stova (Event Management System) – The university’s official event management platform. Planners are encouraged to review the provided training videos and participate in upcoming training sessions.

• Sun Devil Central – Event planners should work with Student Services for training and review the training video on this system.

   

• Workday (ASU Financial Management System) – Supervisors will provide unit-specific training on tagging items, or planners may contact the Barrett Business Office for assistance.

• Classroom Support (Barrett Technology Office)

   

• Quickpay (ServiceNow ticket to get access)

Special Events Registry Requirements

• Submit at least 30 days before any in-person event: Follow the Guidelines for In-Person Events and Meetings. If a speaker is part of the event, the timeline is moved back to have the form completed at least 6 weeks out from the event.
• Complete the Special Events Registry Form in accordance with these required guidelines.
• For questions, contact The Office of University Events and Protocol.