Leave Process

The ASU Leave Process outlines the policies and procedures for requesting and managing leaves of absence. These guidelines help ensure employees understand both their rights and responsibilities when taking time away from work. Leave options include:

• Health Leave: Employees may use sick leave for personal illness, medical appointments, or to care for an ill family member.
• Family and Medical Leave Act (FMLA): Eligible employees may take up to 12 weeks of unpaid leave under federal law for qualifying reasons such as the birth or adoption of a child, caring for a seriously ill family member, or addressing their own serious health condition.
• Parental Leave: ASU offers paid parental leave to eligible employees following the birth or adoption of a child.
• Military Leave: Employees who serve in the military, or who have immediate family members in the military, may be entitled to leave for military service, training, or related events.
• Personal Leave: Employees may request unpaid personal leave for reasons not covered under other leave categories.

Process Expectations

The leave process at Barrett Honors College is a collaborative effort between employees, supervisors, Barrett Business Operations, and HR Benefits. Each group has distinct responsibilities to ensure that leave is managed smoothly, accurately, and in compliance with ASU policies.

Employee Responsibilities

• Initiate the Leave: Submit the leave request in Workday and provide all required supporting documentation (e.g., medical certificates or other applicable documents).
• Communicate with Supervisor: Keep your supervisor informed about the leave duration, anticipated return date, and any changes. Note: Employees should not share medical details with supervisors.
• Follow Leave Policies: Adhere to all Barrett Honors College and ASU leave policies, including notification requirements and deadlines for documentation.
• Faculty Leaves: Faculty members must complete an additional leave form required by the Provost’s Office for certain types of leaves such as ASU Leave. Contact Barrett Business Operations to obtain this form and guidance on completing it.
• Submit Time in Workday: To remain in pay status during leave, employees are responsible for entering health or vacation time into Workday as appropriate.

Supervisor Responsibilities

• Review and Approve Leave: Collaborate with the employee to review the leave request in Workday and ensure compliance with leave policies.
• Coordinate with Business Operations: Provide necessary information and documentation to Barrett Business Operations to help facilitate the leave process.
• Approve Leave Time: Review and approve the employee’s health/vacation time entries in Workday.
• Support Employee’s Return: Assist with the employee’s reintegration after leave, addressing any work-related concerns or adjustments.

Barrett Business Operations Responsibilities

• Track Leave Time: Coordinate and monitor employee leave usage in Workday, ensuring accurate records.
• Serve as Liaison: Act as the link between employees/supervisors and HR Benefits, providing guidance and ensuring timely submission of documentation.
• ADA Requests: For ADA-related leave requests, contact the Barrett Business Office for support and next steps.

HR Benefits Responsibilities

• Manage Leave Documentation: Review and process leave paperwork submitted by employees.
• Provide Direct Support: Work directly with employees to answer questions, provide guidance, and ensure compliance with ASU leave policies and applicable regulations.

References

• HR Benefits: Leaves of absence
• Barrett Business Operations:
  • Erika Ladewig ([email protected])
  • Geralyn Toth ([email protected])