Payroll

Rev.

Purpose

The time and attendance reporting process at Barrett involves various stakeholders, including employees, supervisors, and Department Time Administrators (DTAs). Each party has specific responsibilities to ensure accurate reporting and approval of time.

Items Covered

• Staff & Student Worker Responsibilities
• Supervisor Responsibilities
• Department Time Administrator (DTA) Responsibilities 
• Payroll Timeline

References

• ASU Payroll
• ASU Payroll Calendars
• TAS - Employee Guide
• TAS - Supervisor Guide
• Paycheck and W-2

Forms

View all forms on our Forms page.

• Pay Correction Form

Payroll responsibilities

Staff & Student Worker Responsibilities

• Exempt staff should enter exempt paid time off into the Time and Labor Reporting (TAS) system and in PeopleSoft each pay period when they take leave time.
• Nonexempt staff and student workers must accurately report their hours worked daily or any leave time using the online timesheet reporting system (TAS) and in PeopleSoft for each pay period.

Supervisor Responsibilities

• All supervisors are responsible for managing nonexempt schedules and requests, approving overtime or compensatory time, reviewing and approving leave requests, and submitting required documentation to the DTA within specified deadlines.
• Exempt staff supervisors should review and approve exception time requests submitted through the Time and Labor Reporting (TAS) system.
• When time is not approved by the set deadline, a pay correction form needs to be completed and submitted to the DTA by the supervisor.

DTA Responsibilities

• DTAs play a crucial role in comparing the employee's online timesheet with the received documentation in TAS and ensuring that hours outside standard hours have proper approval documentation.
• They are responsible for accurately entering and finalizing all signed and approved time by the supervisor within established payroll processing deadlines.
• For exempt staff, DTAs should verify the entry of exception time against the approved request.
• For nonexempt staff, DTAs should verify the timesheet or alternative time reporting method for signatures from the employee and supervisor.
• Any discrepancies between the timesheet and documentation should be reported to the employee's supervisor for resolution.

Payroll Timeline

ASU follows a bi-weekly schedule for processing payroll, ensuring timely and accurate compensation for our valued employees. To provide transparency and clarity, we have outlined the payroll timeline as follows:

• Notice from DTA: The week before payday, typically on Monday, the Department of Treasury and Accounting (DTA) sends out notices to employees, informing them of the upcoming deadlines for submitting time into TAS and PeopleSoft.
• Employee Submissions: To ensure their time is correctly processed, employees are required to submit their hours worked or leave time into TAS by 5:00 PM on Thursday of the week prior to payday.
• Supervisor Approval: To maintain accurate records, supervisors play a crucial role in the payroll process. They are required to review and approve their respective team members' submitted hours or leave time in the Time and Attendance System (TAS) by 12:00 PM (noon) on Friday of the week before payday.
• Payday Processing: Once all employee submissions have been received and supervisor approvals are completed, the DTA reviews submitted time and contact supervisor and/or employee should an item need to be corrected.
• Please note that on occasions where holidays occur, the payroll schedule may be adjusted to accommodate these holidays. Any changes to the standard timeline will be communicated to avoid any confusion.