Student Services

Chaperone expectations

Non-credit bearing trip chaperon expectations

Trip chaperones have many responsibilities before, during, and after the sponsored trip: while at Barrett Honors College, while en route, and while at the destination of the sponsored trip. The trip chaperones shall:

Before the trip:

• Meet with Student Services Lead Team Member to go over trip details/itinerary
• Exchange all contact information
• Attend any meetings related to the trip
• Be familiar with and follow all existing university policy and guidelines, including those on sexual harassment and confidentiality and federal laws and regulations such as FERPA, HIPAA, and the Clery Act
• Be familiar with Barrett Emergency Guidelines

During the trip:

• Exchange emergency contact information (phone numbers and email addresses) with trip participants
• Be available and on-call at all times (24/7) during the sponsored trip to respond to trip participant concerns and problems as needed and in the immediate 48 hours before scheduled departure date(s) of the trip
• At all times (24/7) during the sponsored trip be able to access the full set of student participant registration forms, waivers, and emergency contact information
• Serve as the official university representative in cases of emergency
• Coordinate emergency response and all communications between and among the college, the university, and the relevant persons and organizations onsite
• Notify authorities at the local site immediately in the event that one or more trip participants cannot be accounted for or is missing
• Ensure students receive medical attention by trained professionals in case of a medical emergency

After the trip:

• Conduct all appropriate follow-up activities, such as completing an incident report

• How to Help a Student in a Mental-Health Crisis
• Responding to Students of Concern

How to start a student organization

Barrett student organizations are registered ASU organizations through SunDevilSync that have received Barrett deans’ approval after requesting to be a Barrett-specific organization. For a current list of Barrett student organizations, visit SunDevilSync.

Barrett student organizations have access to these resources and support:

• Opportunity to apply for Barrett student organization funding
• Organization advising and professional development from the Barrett Student Services office
• Monthly Leadership Council meetings with other student organization leaders
• Bi-annual leadership summit with other student organization leaders
• Promotion through the Barrett Honors Digest
• Promotion on the Barrett website
• Priority room reservations within the honors complex
• Access to organizational tools and storage space

Barrett student organizations meet the following criteria:

• Are an approved student organization through ASU’s Office of Student Organizations and Involvement, with a member roster that is updated annually
• Have a Barrett faculty advisor
• On a minimum of an annual basis, provide membership list with at least five active student members, of which at least 80% are Barrett students
• Have existed at ASU for at least a semester and can demonstrate their organization’s activities and achievements to date
• Can demonstrate meeting a need within the Barrett community
• Can provide an actual or proposed budget for annual club expenditures
• Hold annual elections process, approved by the advisor
• Attend a leadership training once a semester hosted by Barrett Student Services 
• If you know of a student interested in starting a club at ASU, you may direct them to the Office of Student Organizations and Leadership website.

If a student organization is interested in becoming a Barrett organization, their first step is to schedule a meeting with a Barrett student engagement staff member on their respective campus. Any questions can also be directed to angela.drankenfield@asu.edu or ashleybrand@asu.edu.

Advisor resources

ASU’s Office of Student Organizations and Leadership has put together a comprehensive list of FAQs for advisors. That page can be found here. Additionally, staff contacts for each campus can be found on the EOSS Clubs website.

Because Barrett organizations receive additional funding from the college, they are also given an extra layer of support from college staff. You serve as the organization’s advisor. The Barrett Business Office provides support in spending and tracking funds used. The Barrett Student Services staff is available to discuss engagement strategies or answer general club questions. Although no one staff member is dedicated to all organizations, both Angela Frankenfield (angela.drankenfield@asu.edu) and Ashley Brand (ashleybrand@asu.edu) are available to you as resources should you ever need it, no matter your campus!

Utilizing SunDevilSync

SunDevilSync is the platform that all clubs use to register their organization with ASU, to request funding from Undergraduate Student Government, to manage member rosters, and to advertise events. The university and Barrett are directing students to use this resource. As the advisor, we recommend your students specifically focus on:

• Ensure all officer contact information is updated
• Ensure at least one officer is designated to responding to member requests
• Add all upcoming club meetings and events
• Ensure club roster is updated

Helpful SunDevilSync Tutorials: 

• Adding events to a SunDevilSync page
• Setting up a student organization Slack channel
• Utilizing an event check-in app through SunDevilSync

USG funding

Undergraduate Student Government on each campus has its own process for funding. This process typically changes every year, so it is important to stay updated between leadership transitions! 

Barrett funding

Barrett funding is provided on an annual basis to student organizations and is facilitated through the Honors College Council - Barrett. The process typically starts in the fall semester for the following academic year.  Honors College Council representatives will reach out to clubs with information about the funding cycle, but the general timeline is:

• Oct. – Clubs receive documents, information on funding process
• Nov. – Budget requests are due to HCCB
• Dec. – Clubs meet with HCCB reps to explain their request
• Jan. – HCCB meets with the deans to present funding requests
• May – Clubs receive final budgets for following year

Each Barrett organization has been assigned a HCCB representative to work with the club officers on a rolling basis to answer questions and guide them in the process.