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Event Planning

Forms and Resources

Barrett-specific forms and contacts

TypeDepartment (Contact)Form
Marketing and social mediaMarketing (Tiffany Woodruff-Mayer)Marketing Request (Airtable)
Honors DigestMarketing (Tiffany Woodruff-Mayer)Honors Digest
Streaming and IT event supportBTO (Jodi Menees & Jonathan Davis)Desktop and Mobile Device Support (ServiceNow)
Barrett website/ ASU Events website supportBTO (Scott Pennelly)Barrett Webpage Support (ServiceNow)
Data request for lists of targeted announcementsBTO (Aravind Srinivasan)Barrett Analytics (ServiceNow)
Barrett room reservationsBarrett Deans Office

Barrett Tempe Room Request

Barrett Poly Room Request

Barrett (Outside) Room Request

Student Services Event TemplateStudent Services (Ashley Brand)Airtable
AY Barrett Programming CalendarMultiple contactsAirtable

 

Other forms and resources

  • Airtable
  • ASU events calendar
  • Religious holidays calendar
  • City of Tempe events calendar - new link coming soon
  • Tempe Tourism calendar of events
  • Request a date on President Crow’s calendar
  • Stova (previously Aventri)
  • Workday (ASU Financial Management System)
  • Quickpay (ServiceNow ticket)
  • Classroom technology
  • Barrett/Vista Classrooms
    • Contact = Barrett Deans Office
    • Barrett Tempe Room Request Form
    • Barrett Poly Room Request Form
  • Barrett courtyards, Vista courtyards: Barrett (Outside) Room Request
  • Poly locations: Poly Room Request
  • West locations: EOSS Request a Reservation
  • Downtown locations
    • Student Center @ DPC Reservation
    • Student Unions and Centers Reservation Request Form
  • Memorial Union: MU Reservations 
  • Sun Devil Fitness Complex: Request a Reservation | SDFC
  • Innovation Institute spaces: Entrepreneurship & Innovation website
  • Hotel
    • Anthony Travel
    • Travel information for ASU campus visitors
  • Barrett Events Guide [Google Spreadsheet]
  • Special events
    • Special Events Registry website
    • Special Events Registry Entry form - new link coming soon
    • Guidelines for In-Person Events and Meetings
    • Barrett Peer Mentor Programming Cheat Sheet
  • Catering (food, beverage & alcohol)
    • Event rentals and catering (CFO website)
    • Catering $ Food Policies (EOSS website)
    • Food Exception Request form
    • Food Waiver Request (PDF)
    • Government Health code Violation Check
    • Application for Temporary Food Establishment Permit
    • Permit to Serve Alcoholic Beverages on Campus form
    • Alcohol permits / insurance requirements (CFO website)
    • Insurance requirements
  • Budget
    • Business Meals form
    • Budget Estimate form (external Excel document)
    • ServiceNow – QuickPAY Account Creation, Update or Deactivation Request (Aventri
    • Barrett Events Guide [Tab: Budget Planning Checklist]
  • SunMart (university preferred vendors) - goods and services
    • SunMart (CFO website)
    • Event rentals and catering
    • Goods, equipment and supplies
    • Professional services and consulting
    • Technology
    • Transportation leasing and rentals
  • Moving and Event Services
    • Moving Event Services (CFO website)
    • Facilities Service Request form
  • Parking and transit
    • Preferred Transportation Vendors (CFO website)
    • Parking & Transit website
  • Decorations and Supplies
    • Campus Flowers
    • Costco Business Center
  • Speakers
    • Non-paid speakers or entertainers
    • Paid speakers or entertainers, including honorariums
  • Staffing: Volunteer form
  • Trash and recycling: 
    • Moving and Event Services
    • ASU Recycling
  • Trophies: https:://clc.com/license-search/ and search by Office Products - Recognition Awards 
  • Safety and security
    • Insurance
    • Unarmed security services
    • Safety Resources
    • ASU Police
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